National Response Corporation Administrative Assistant in Fairbanks, Alaska

WHO WE ARE:

NRC is a global leader in the provision of diversified environmental, industrial and emergency response solutions with a focus on providing highly responsive local service with the highest safety standards, innovative technology, modern efficient equipment and dedicated professional employees.

WHAT DOES SUCCESS LOOK LIKE AT NRC?

  • We have a solid reputation that sets the bar high in our industry

  • We’ve successfully developed a network of clients who value our services

  • Industry knowledge and wealth of operation experience which allows us to provide a broad range of environmental, industrial and emergency response solutions and products

  • An unyielding commitment to maintaining the highest operation and safety standards

WHAT YOU CAN EXPECT:

Fundamental to everything we do is our commitment to valuing the talents of each individual and harnessing the combined strengths of our diverse work force. The people of NRC are committed to this partnership and are the cornerstone of our overall success. NRC provides a comprehensive benefits package which includes Medical, Dental, Vision, 401k with company match, Paid Time Off and much more!

We are currently seeking an Administrative Assistant to join our growing team!

Position Overview:

Performs administrative and office support activities for multiple departments. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, scanning and faxing. The position requires an individual who is flexible, easygoing and has a positive can-do attitude.

Essential Duties and Responsibilities:

  • Perform a variety of administrative-related activities as assigned, including reconciling statements, issuing purchase order numbers, and assisting in processing and tracking time sheets.

  • Perform general office duties such as ordering supplies, data entry, scanning, filing, and retrieval of documents, records, and reports.

  • Be proactive in all facets associated with administrative tasks as well as office upkeep such as receiving and distributing incoming mail, and order and maintain adequate office supplies.

  • Enter resources from Daily Work Orders in the accounting system prior to handing off to project management staff.

  • Reconcile and enter time into timekeeping program.

  • Complete and submit expense reports to accounting staff within established deadlines.

  • Print manifests, labels and put together job folders for scheduling.

  • Act as a liaison between external and internal parties in coordinating meetings and training events to include travel arrangements, researching and booking facilities to ensure a successful outcome.

  • Perform other related duties as required.

Minimum Qualifications and Experience:

  • High School Diploma or equivalent

  • Associates degree in business administration or related field (preferred)

  • 2 years’ experience with increasing responsibility in standard office administrative practices and procedures.

  • Intermediate to advanced skill level in Microsoft Word, Excel and Outlook.

  • Accurately type 50 or more words per minute and 10-key 75-100 keystrokes per minute.

  • Proficient in modern office methods, practices, procedures, and operate a variety of modern office equipment including, personal computers and related software; and filing, indexing, and cross-referencing methods.

  • Communicate clearly and concisely, both verbal and in writing.

  • Excellent customer services skills by treating internal and external customers courteously, respond to their requests in a timely manner, and take responsibility to resolve complaints.

  • Ability to apply critical and creative thinking skills to overcome obstacles, and solve problems.

  • Effectively manage competing priorities in a fast-paced environment while being organized and detail oriented.

  • Must have a consistent and reliable work ethic by adhering to work schedules and utilizing time efficiently in order complete assigned tasks within defined deadlines.

  • Must be a self-starter such as finding work to do between direct assignments, follow through with tasks, and take ownership and pride in work performed.

Successful completion of a pre-employment background and substance screening process including, but not limited to, employment verifications, criminal search and Motor Vehicle Record (MVR) search as well continued verifications throughout employment to ensure that all records meet company policy standards.NRC is committed to providing equal employment opportunities in a drug free work environment to all employees and applicants without regard to race, religion, color, sex, gender identity, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.

EOE‐Females/Minorities/Protected Veterans/Individuals with Disabilities