University of Alaska Administrative Generalist in Fairbanks, Alaska

Administrative Generalist

Apply nowJob no:509051

Classification:Administrative Generalist 4

Grade:Grade 77

Work type:Staff Full-time

Administrative Unit:University of Alaska Fairbanks

School/Business unit:UAF Summer Sessions

Location:Fairbanks

Categories:Administrative/Personnel, Office/Clerical, Other, Student Affairs/Services

Position Summary:Summer Sessions & Lifelong Learning (SSLL) is a dynamic, fast-paced department that administers the Summer Sessions academic program. SSLL is a self-support unit responsible for recruiting and serving students in summer academic programs and WINTERmester. In addition, SSLL coordinates and sponsors community events, and participates in outreach programming such as educational travel and youth camps.

This position is the first point of contact for the students, faculty and community that we serve.

Duties:

10Assist with maintenance of the SSLL website and social media accounts.Essential

20Coordinate multiple aspects of educational workshops, tours and conferences. Maintain databases for travel study participants and provide registration and tour information, and assistance with travel and lodging. Maintain an email group to facilitate communication with the travel study participants. Manage tour registration system. Supervise the assembly of travel information packets. Prepare invoices and receive payment for travel study participants.Essential

20Manage registration system, scholarships, and procurement for the Summer Sessions & Lifelong Learning (SSLL) kids’ camp program. Maintain various databases (tuition waiver recipients, course syllabi, textbook adoptions, ticket sales, graphics, etc.) Support associate director in maintenance of course and instructor databases. Coordinate special event ticket sales through distribution points, managing monies received. Manage the purchase and maintenance of office equipment.Essential

50Provide complex administrative support for the Summer Sessions & Lifelong Learning (SSLL) office including prioritizing, coordinating and managing office activities and expenditures. Disseminate information on SSLL courses and events, and UAF academic policies and regulations via phone, fax, email and in-person to students, staff, faculty, and community. Process registrations, add/drops and other student paperwork. Research issues and options to resolve student registration problems with attention to FERPA requirements. Network with offices of the registrar and bursar to resolve problems for students and faculty with an understanding of relevant UA policy and regulations. Utilize Banner to secure necessary information to resolve student or faculty problems, provide class lists to faculty, monitor enrollments, secure contact information, update waitlists, prepare reports and manage office expenditures.Essential

Other:

Oversee student workers and provide training. Manage grade reporting from summer faculty and secure missing grades. Secure summer textbook information and syllabi from instructor.

Knowledge/Skills/Abilities:

Strong organizational skills with attention to detail and ability to coordinate events. Able to complete a wide variety of clerical services, prioritizing workload for self and subordinates. Ability to work independently with decision-making and problem solving.

Required Experience:

Minimum three years progressively responsible office experience or an equivalent combination of training and experience.

Typical Education or Training:

High school graduation or equivalent.

Staff Regular (NR, XR)

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Training Policy:

It is the policy of the University of Alaska Fairbanks that all employees are required to attend training to meet the requirements of the positions they hold, and to complete the required training within a specified period of time to remain employed at UAF. The policy can be located at: http://www.uaf.edu/chancellor/policy/04.07.010/

Tobacco-Free Campus:

UAF Campus is a tobacco free campus. For more information, please go to: http://www.uaf.edu/tobaccofreecampus/

Notice of Nondiscrimination:

The University of Alaska is an affirmative action/equal opportunity employer and educational institution. The University of Alaska does not discriminate on the basis of race, religion, color, national origin, citizenship, age, sex, physical or mental disability, status as a protected veteran, marital status, changes in marital status, pregnancy, childbirth or related medical conditions, parenthood, sexual orientation, gender identity, political affiliation or belief, genetic information, or other legally protected status. The University's commitment to nondiscrimination, including against sex discrimination, applies to students, employees, and applicants for admission and employment. Contact information, applicable laws, and complaint procedures are included on UA's statement of nondiscrimination available at www.alaska.edu/nondiscrimination

Advertised:30 Mar 2018Alaskan Daylight Time

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